Last updated · 12 May 2026
DVAG is run by volunteers in a small Herefordshire parish. We collect the minimum amount of personal information needed to run the campaign, we never sell or share your details for marketing, and you can unsubscribe or ask us to delete your information at any time.
If that is enough for you, read no further. If you want the detail, it is below.
Dinedor Village Action Group (DVAG) is an unincorporated association of residents in Dinedor, Herefordshire. For the purposes of UK GDPR and the Data Protection Act 2018, the data controller is the DVAG committee.
Contact: admin@dinedorvag.org
We collect personal information in three situations only.
1. If you subscribe to our newsletter. We collect your first name, postcode (optional), and email address. We use this to send you campaign updates. Nothing else.
2. If you email us. We will have your email address and the content of your message. We use this to reply to you and, where relevant, to follow up on the matter you raised.
3. If you object to a planning application via the toolkit on this site. We do not collect or store the content of your objection. The toolkit provides template letters you copy, personalise, and send directly to Herefordshire Council. We do not act as an intermediary. Anything you send to the Council is between you and the Council.
We do not use analytics cookies that identify individual visitors. We do not run advertising trackers. We do not collect location data, browsing history, or behavioural data. We do not buy mailing lists or supplement our subscriber data from third parties.
If we ever introduce analytics, we will tell you in advance and update this page.
Newsletter sign-ups are managed through EmailOctopus, which is operated by EmailOctopus Limited, a UK company. EmailOctopus stores subscriber data within the UK and EU under UK GDPR. Their privacy notice is available at emailoctopus.com/privacy-policy.
Emails sent to admin@dinedorvag.org are received and stored in a Gmail inbox operated by Google. Google’s privacy notice is available at policies.google.com/privacy.
We do not store personal data anywhere else.
Inside DVAG, your subscriber details and email correspondence are visible to a small number of named volunteers on the DVAG committee. We do not share your details with any other organisation, and we do not pass your details to ILOS, to Herefordshire Council, to your local councillor, or to your MP, unless you have specifically asked us to do so.
If you choose to write to your councillor or MP through us, we will send the message on your behalf only with your express agreement.
When you submit an objection to a planning application directly to Herefordshire Council, your name and address become part of the public planning record. They will be visible on the Council’s online planning portal and may be quoted in committee reports. This is not something DVAG controls. We flag it here so you know in advance.
If you object via our template letters, you are corresponding directly with the Council, not with DVAG. The Council’s privacy notice applies.
Newsletter subscribers: for as long as you remain subscribed, plus 30 days after you unsubscribe (after which we delete your record from EmailOctopus).
Email correspondence: for the duration of the campaign and for up to two years after it ends, unless you ask us to delete it sooner. Some correspondence relating to the formal legal submission to the Secretary of State may be retained longer if needed as part of the campaign record.
Anything else: deleted when no longer needed.
Under UK GDPR you have the right to:
To exercise any of these rights, email admin@dinedorvag.org. We will respond within 30 days.
Every newsletter we send has a one-click unsubscribe link. If you click it, you are removed from the mailing list immediately. We do not send confirmation emails, follow-up surveys, or “are you sure?” prompts. Unsubscribing is the end of the relationship, not the start of another conversation.
If we change how we handle data, we will update this page and note the date at the top. We will also notify subscribers by email if the change affects them materially.
If anything on this page is unclear, or you want to know more about how we handle your information, email admin@dinedorvag.org.